Rules & Regulations
(Revised January 2010.)
1.Name & Objectives of the Club.
This Club shall be called 'The Pomeranian Club, and shall not join any Federation of Societies or Clubs. Its objectives shall be to promote the breeding of Pomeranians of the true type and urge the adoption of such type upon breeders, judges, dog show committees and others, as the only recognised unvarying standard by which the breed should be judged and as such should be accepted as the sole standard of excellence in breeding and awarding prizes of merit to Pomeranians. In addition every member shall promise to strive to promote honourable dealings in all canine matters, and shall bring to the notice of the committee any matter arising at or out of Dog Shows which is considered to be to the contrary. Also, every member, when able, shall furnish reports of shows and any other information likely to prove useful to Pomeranian breeders, judges, etc, to the Club Secretary or breed note writer(s). In this way every member can help to promote the interests of the Club. Every person applying membership of the Club shall promise to conform to these objectives and abide by the Club rules.
2. Officers & Committee.
a) The Club shall consist of an unlimited number of members whose names and addresses shall be recorded by the secretary, this list of members and their names and addresses to be made available for inspection by members of the Club or by The Kennel Club. b) Members of more than twelve months' standing shall elect, by postal ballot, the used voting papers being available for perusal at the next AGM, the following officers for the period and under the conditions stated:
i) as and when necessary a Patron for life.
ii) a President of the Club triennially, eligible for re-election immediately.
iii) an unlimited number of Hon. Vice-Presidents for life, but may be removed by a resolution of members in a General Meeting assembled. These Vice-Presidents shall not be entitled to compete for any prize offered by members of the Club, or vote in committee or General Meetings, although they may attend these with speaking rights, and take part in ballots for Officers, Committee and Judges.
iv)an unlimited number of Hon. Members, who shall have the same rights as all the membership for life unless a 2/3 majority of the members at a General Meeting deem otherwise.
v)a Chairman of the Club triennially, eligible for re-election immediately.
vi)a Secretary of the Club triennially, eligible for re-election immediately.
vii)a Treasurer of the Club triennially, eligible for re-election immediately.
viii)not fewer than 6 nor more than 12 Committee members annually, each one having been a member for at least three consecutive calendar years and eligible for re-election immediately. It must be noted that, under Kennel Club rules, no undischarged bankrupt may serve on the Committee or hold any other office or appointment within a Kennel Club Registered Society.
3.The Committee.
a)The management of the Club shall be in the hands of the Officers of the club, who shall retire triennially and of the 6-12 Committee members all of whom shall retire annually, but shall immediately be available for re-election.
b)The following Officers and Committee shall have no voting rights except in postal ballots. i)the President, ii)the Hon. Vice-Presidents, iii)the Chairman, unless required to give a casting vote.
c)A quorum for Committee meetings shall be 50% of those Officers and Committee members entitled to be present, excluding the President and any Hon. Vice-Presidents.
d) Committee meetings shall be held at least once every four months, or more frequently as and when thought necessary by the Committee.
e)The Committee shall have the power to co-opt members on to the Committee in the event of positions becoming vacant between General Meetings.
f)The Committee shall have the power, subject to any resolution passed at a General Meeting, to engage and discharge all clerical and other assistance considered necessary, fix all salaries and/or fees to be paid to employees and generally manage the business of the Club, having the following powers:
i)to call a General Meeting of the Club.
ii)to advise in disputes between members.
iii)to make necessary bye-laws, provided that no bye-laws so made shall be inconsistent with or shall affect or repeal any Club rule and that any such bye-law shall be submitted to the next General Meeting of the Club for confirmation as a rule.
g) the Committee shall decide upon holding of Shows by the Club and all matters incidental thereto, and the value of prizes to be offered by their Show Committee.
h) the Committee shall cause true accounts to be kept of the sum of money received and expended by the Club and see that such accounts are audited annually according to Kennel Club rules.
i) the Committee shall cause Minutes of all General and Committee Meetings to be kept, and the Minutes of less preceding meeting shall be read at the commencement of the next subsequent meeting, unless previously distributed in writing, and be approved and confirmed by vote.
j) the Committee acknowledge that during the month of January each year, Maintenance of Title fee shall be forwarded to the Kennel Club by the Secretary, and that by July 31st each year, other returns, as stipulated in Kennel Club Regulations for the Registration and Maintenance of Title of Registered Societies be forwarded to the Kennel Club.
k) the Committee acknowledge their duty to inform the Kennel Club of the month in which the Society’s AGM is held, and to notify the Kennel Club of any subsequent amendments to that date.
4.Election of Members.
Candidates for membership shall apply on the appropriate form on which an existing fully paid-up member must have proposed the candidate, and a further existing fully paid-up member must have seconded the candidate. The requisite subscription must accompany the application. 2/3rds of the voting Committee members present must agree to accept the application before a candidate can be accepted. If an application is rejected, unless for reasons satisfactory to the Committee they shall decide otherwise, any candidate who has been rejected shall not be eligible for candidature again for the period of 12 months after the rejection, and any candidate who has been twice rejected shall not be eligible for candidature again. The Club must maintain an up-to-date list of members and, if so requested, make an up-to-date list of members available for inspection by the Kennel Club and members of the Pomeranian Club.
5.Voting Rights.
a) Each member resident in the British Isles shall be entitled to one vote after 12 months membership.
b) Proxy votes are not permitted.
c) Postal votes are only permissible in a postal ballot.
d) Voting at a Committee Meeting or General Meeting shall be either by show of hands or paper ballot as decided by the majority of those members present at the meeting.
e) Where joint membership is held, each member of the partnership shall be entitled to one vote.
f) The Secretary shall be responsible for obtaining an independent body to count the ballot papers for the election of Officers and Committee.
6.Club Property.
The property of the Club shall be vested in the Committee. In the event of the Club ceasing to exist, a General Meeting shall be called to decide the disposal of the Club’s assets and the outcome of the meeting notified to the Kennel Club. (If a registered Club is wound up or ceases to be a Registered Society under these regulations a final statement of accounts with a record of the disposal of the property of the Society shall be forwarded to the Kennel Club within six months and the persons named as Officers and Committee of the Club will be held responsible by the Kennel Club for the proper winding up of the Club.) Please note that Clubs are advised to obtain written acknowledgements form donors of cups and trophies that they are given as outright gifts to the Club.
7.Club Accounts.
A Banking Account shall be held in the name of the Society into which all revenue of the Society shall be paid and from which withdrawal shall only be made on the signatures of the Treasurer, plus either the Chairman or the President. In addition, monies may be placed in a further account for investment purposes at the discretion of the Treasurer, ratified by a Committee decision, withdrawal to be made only on the signatures of the Treasurer and the Chairman or the President.
8.Subscriptions.
The Annual subscription shall be as agreed by members in a General Meeting and notified to the Kennel Club. (Fees currently: £3.00 single, £3.50 joint). No member whose subscription is unpaid is entitled to any of the privileges of membership and if the member shall fail to pay any outstanding subscriptions by September 30th each year his/her name will automatically be erased from the register of members. (Note: Once members have been accepted for membership, provided they continue to pay their membership subscriptions at the correct time they cannot be refused RENEWAL of membership. With the exception of default on subscriptions, the only way to remove a member from the clubs register is by following the procedure defined in the next paragraph.)
9.Expulsion of Members.
Any member who shall be suspended by the Kennel Club Rule 42j(5) and/or any member whose dogs are disqualified under Kennel Club Rule 42j(9) shall ipso facto cease to be a member of the Club for the duration of the suspension and/or disqualification. If the conduct of any member shall, in the opinion of the Committee of the Club, be injurious or likely to be injurious to the character of the Club, or if a member is found to be using the Club as a means of private gain or trade, the Committee of the Club may, at a meeting the notice convening which includes as an object the consideration of the conduct of the member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her. Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the meeting that he/she may attend and offer an explanation. If at a meeting, a resolution to expel is passed by a 2/3rds majority of the members present and voting, his/her name shall forthwith be erased from the list of members and he/she shall thereupon cease for all purposes to be a member of the Club, except the he/she may within two calendar months from the date of such meeting appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose. If the Club expels any member for discretional conduct in connection with dogs, Dogs Shows, Trials or Competitions, the Club must report the matter in writing to the Kennel Club within seven days and supply any particulars required.
10.Financial Year/Annual General Meeting.
The financial year of the Club shall be November 1st to October 31st. The Annual General Meeting shall be held in January each year.
11. General Meetings.
i) A General Meeting shall be held once a year at such time and place as the Committee from time to time shall decide, such meetings being called Annual General Meetings. The business to be conducted will be to receive the report of the Committee and the Club accounts, to elect Officers, Committee and new judges, to determine the honoraria/expenses for the previous financial year, and to discuss any resolution duly placed on the Agenda of which prior notice has been given to the Hon. Secretary on the date notified to members. No business shall be transacted at an Annual General Meeting unless notice thereof appears on the Agenda, with the exception of routine matters or those which in the opinion of the Chairman of the Meeting are urgent. Notice of such meetings and details of the election procedure and receipt of items for the Agenda will be forwarded to the membership at least three weeks before the meeting. The retiring Club Chairman shall preside at the AGM. In the absence of the Chairman, the President shall be asked to take the chair, and if neither is present, a chairman shall be elected from the membership. The rules of the Club may not be altered other than at an Annual General Meeting or a Special General Meeting, the agenda for which contains specific proposals to amend the rules and such alterations shall not be brought into force until the Kennel Club has given approval for the alteration.
ii) A Special General Meeting shall be summoned by the Secretary if 20% of the fully paid-up members send a signed requisition by recorded delivery post, stating the subject to be discussed and requesting a Special General Meeting to do so, accompanied by the sum of £30, this sum to be returnable only if the motion(s) or discussion detailed in the requisition are upheld at the meeting. The date of any meeting called in this way shall be not more than 28 days after the date on the postmark of the requisition, and written notification shall be sent to members giving at least 14 days notice. No business other than detailed on the agenda can be discussed at a Special General Meeting. The Committee of the Society is empowered to call a Special General Meeting at its direction without lodging any sum of money. Any alterations to the rules is subject to the same limitations as outlined in 11(i).
iii) The quorum for any General Meeting shall be 10% of the current number of fully paid-up members.
12. Kennel Club Final Court of Appeal.
The Kennel Club shall be the final court of appeal in all matters of dispute. It is the final authority for interpreting the Rules and Regulations of the Club in cases relative to Canine or Club matters.
(Revised January 2010.)
1.Name & Objectives of the Club.
This Club shall be called 'The Pomeranian Club, and shall not join any Federation of Societies or Clubs. Its objectives shall be to promote the breeding of Pomeranians of the true type and urge the adoption of such type upon breeders, judges, dog show committees and others, as the only recognised unvarying standard by which the breed should be judged and as such should be accepted as the sole standard of excellence in breeding and awarding prizes of merit to Pomeranians. In addition every member shall promise to strive to promote honourable dealings in all canine matters, and shall bring to the notice of the committee any matter arising at or out of Dog Shows which is considered to be to the contrary. Also, every member, when able, shall furnish reports of shows and any other information likely to prove useful to Pomeranian breeders, judges, etc, to the Club Secretary or breed note writer(s). In this way every member can help to promote the interests of the Club. Every person applying membership of the Club shall promise to conform to these objectives and abide by the Club rules.
2. Officers & Committee.
a) The Club shall consist of an unlimited number of members whose names and addresses shall be recorded by the secretary, this list of members and their names and addresses to be made available for inspection by members of the Club or by The Kennel Club. b) Members of more than twelve months' standing shall elect, by postal ballot, the used voting papers being available for perusal at the next AGM, the following officers for the period and under the conditions stated:
i) as and when necessary a Patron for life.
ii) a President of the Club triennially, eligible for re-election immediately.
iii) an unlimited number of Hon. Vice-Presidents for life, but may be removed by a resolution of members in a General Meeting assembled. These Vice-Presidents shall not be entitled to compete for any prize offered by members of the Club, or vote in committee or General Meetings, although they may attend these with speaking rights, and take part in ballots for Officers, Committee and Judges.
iv)an unlimited number of Hon. Members, who shall have the same rights as all the membership for life unless a 2/3 majority of the members at a General Meeting deem otherwise.
v)a Chairman of the Club triennially, eligible for re-election immediately.
vi)a Secretary of the Club triennially, eligible for re-election immediately.
vii)a Treasurer of the Club triennially, eligible for re-election immediately.
viii)not fewer than 6 nor more than 12 Committee members annually, each one having been a member for at least three consecutive calendar years and eligible for re-election immediately. It must be noted that, under Kennel Club rules, no undischarged bankrupt may serve on the Committee or hold any other office or appointment within a Kennel Club Registered Society.
3.The Committee.
a)The management of the Club shall be in the hands of the Officers of the club, who shall retire triennially and of the 6-12 Committee members all of whom shall retire annually, but shall immediately be available for re-election.
b)The following Officers and Committee shall have no voting rights except in postal ballots. i)the President, ii)the Hon. Vice-Presidents, iii)the Chairman, unless required to give a casting vote.
c)A quorum for Committee meetings shall be 50% of those Officers and Committee members entitled to be present, excluding the President and any Hon. Vice-Presidents.
d) Committee meetings shall be held at least once every four months, or more frequently as and when thought necessary by the Committee.
e)The Committee shall have the power to co-opt members on to the Committee in the event of positions becoming vacant between General Meetings.
f)The Committee shall have the power, subject to any resolution passed at a General Meeting, to engage and discharge all clerical and other assistance considered necessary, fix all salaries and/or fees to be paid to employees and generally manage the business of the Club, having the following powers:
i)to call a General Meeting of the Club.
ii)to advise in disputes between members.
iii)to make necessary bye-laws, provided that no bye-laws so made shall be inconsistent with or shall affect or repeal any Club rule and that any such bye-law shall be submitted to the next General Meeting of the Club for confirmation as a rule.
g) the Committee shall decide upon holding of Shows by the Club and all matters incidental thereto, and the value of prizes to be offered by their Show Committee.
h) the Committee shall cause true accounts to be kept of the sum of money received and expended by the Club and see that such accounts are audited annually according to Kennel Club rules.
i) the Committee shall cause Minutes of all General and Committee Meetings to be kept, and the Minutes of less preceding meeting shall be read at the commencement of the next subsequent meeting, unless previously distributed in writing, and be approved and confirmed by vote.
j) the Committee acknowledge that during the month of January each year, Maintenance of Title fee shall be forwarded to the Kennel Club by the Secretary, and that by July 31st each year, other returns, as stipulated in Kennel Club Regulations for the Registration and Maintenance of Title of Registered Societies be forwarded to the Kennel Club.
k) the Committee acknowledge their duty to inform the Kennel Club of the month in which the Society’s AGM is held, and to notify the Kennel Club of any subsequent amendments to that date.
4.Election of Members.
Candidates for membership shall apply on the appropriate form on which an existing fully paid-up member must have proposed the candidate, and a further existing fully paid-up member must have seconded the candidate. The requisite subscription must accompany the application. 2/3rds of the voting Committee members present must agree to accept the application before a candidate can be accepted. If an application is rejected, unless for reasons satisfactory to the Committee they shall decide otherwise, any candidate who has been rejected shall not be eligible for candidature again for the period of 12 months after the rejection, and any candidate who has been twice rejected shall not be eligible for candidature again. The Club must maintain an up-to-date list of members and, if so requested, make an up-to-date list of members available for inspection by the Kennel Club and members of the Pomeranian Club.
5.Voting Rights.
a) Each member resident in the British Isles shall be entitled to one vote after 12 months membership.
b) Proxy votes are not permitted.
c) Postal votes are only permissible in a postal ballot.
d) Voting at a Committee Meeting or General Meeting shall be either by show of hands or paper ballot as decided by the majority of those members present at the meeting.
e) Where joint membership is held, each member of the partnership shall be entitled to one vote.
f) The Secretary shall be responsible for obtaining an independent body to count the ballot papers for the election of Officers and Committee.
6.Club Property.
The property of the Club shall be vested in the Committee. In the event of the Club ceasing to exist, a General Meeting shall be called to decide the disposal of the Club’s assets and the outcome of the meeting notified to the Kennel Club. (If a registered Club is wound up or ceases to be a Registered Society under these regulations a final statement of accounts with a record of the disposal of the property of the Society shall be forwarded to the Kennel Club within six months and the persons named as Officers and Committee of the Club will be held responsible by the Kennel Club for the proper winding up of the Club.) Please note that Clubs are advised to obtain written acknowledgements form donors of cups and trophies that they are given as outright gifts to the Club.
7.Club Accounts.
A Banking Account shall be held in the name of the Society into which all revenue of the Society shall be paid and from which withdrawal shall only be made on the signatures of the Treasurer, plus either the Chairman or the President. In addition, monies may be placed in a further account for investment purposes at the discretion of the Treasurer, ratified by a Committee decision, withdrawal to be made only on the signatures of the Treasurer and the Chairman or the President.
8.Subscriptions.
The Annual subscription shall be as agreed by members in a General Meeting and notified to the Kennel Club. (Fees currently: £3.00 single, £3.50 joint). No member whose subscription is unpaid is entitled to any of the privileges of membership and if the member shall fail to pay any outstanding subscriptions by September 30th each year his/her name will automatically be erased from the register of members. (Note: Once members have been accepted for membership, provided they continue to pay their membership subscriptions at the correct time they cannot be refused RENEWAL of membership. With the exception of default on subscriptions, the only way to remove a member from the clubs register is by following the procedure defined in the next paragraph.)
9.Expulsion of Members.
Any member who shall be suspended by the Kennel Club Rule 42j(5) and/or any member whose dogs are disqualified under Kennel Club Rule 42j(9) shall ipso facto cease to be a member of the Club for the duration of the suspension and/or disqualification. If the conduct of any member shall, in the opinion of the Committee of the Club, be injurious or likely to be injurious to the character of the Club, or if a member is found to be using the Club as a means of private gain or trade, the Committee of the Club may, at a meeting the notice convening which includes as an object the consideration of the conduct of the member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her. Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the meeting that he/she may attend and offer an explanation. If at a meeting, a resolution to expel is passed by a 2/3rds majority of the members present and voting, his/her name shall forthwith be erased from the list of members and he/she shall thereupon cease for all purposes to be a member of the Club, except the he/she may within two calendar months from the date of such meeting appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose. If the Club expels any member for discretional conduct in connection with dogs, Dogs Shows, Trials or Competitions, the Club must report the matter in writing to the Kennel Club within seven days and supply any particulars required.
10.Financial Year/Annual General Meeting.
The financial year of the Club shall be November 1st to October 31st. The Annual General Meeting shall be held in January each year.
11. General Meetings.
i) A General Meeting shall be held once a year at such time and place as the Committee from time to time shall decide, such meetings being called Annual General Meetings. The business to be conducted will be to receive the report of the Committee and the Club accounts, to elect Officers, Committee and new judges, to determine the honoraria/expenses for the previous financial year, and to discuss any resolution duly placed on the Agenda of which prior notice has been given to the Hon. Secretary on the date notified to members. No business shall be transacted at an Annual General Meeting unless notice thereof appears on the Agenda, with the exception of routine matters or those which in the opinion of the Chairman of the Meeting are urgent. Notice of such meetings and details of the election procedure and receipt of items for the Agenda will be forwarded to the membership at least three weeks before the meeting. The retiring Club Chairman shall preside at the AGM. In the absence of the Chairman, the President shall be asked to take the chair, and if neither is present, a chairman shall be elected from the membership. The rules of the Club may not be altered other than at an Annual General Meeting or a Special General Meeting, the agenda for which contains specific proposals to amend the rules and such alterations shall not be brought into force until the Kennel Club has given approval for the alteration.
ii) A Special General Meeting shall be summoned by the Secretary if 20% of the fully paid-up members send a signed requisition by recorded delivery post, stating the subject to be discussed and requesting a Special General Meeting to do so, accompanied by the sum of £30, this sum to be returnable only if the motion(s) or discussion detailed in the requisition are upheld at the meeting. The date of any meeting called in this way shall be not more than 28 days after the date on the postmark of the requisition, and written notification shall be sent to members giving at least 14 days notice. No business other than detailed on the agenda can be discussed at a Special General Meeting. The Committee of the Society is empowered to call a Special General Meeting at its direction without lodging any sum of money. Any alterations to the rules is subject to the same limitations as outlined in 11(i).
iii) The quorum for any General Meeting shall be 10% of the current number of fully paid-up members.
12. Kennel Club Final Court of Appeal.
The Kennel Club shall be the final court of appeal in all matters of dispute. It is the final authority for interpreting the Rules and Regulations of the Club in cases relative to Canine or Club matters.
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